IT Security Tips For Business Owners And Their Employees

Monica Morris • August 20, 2021

This post was originally published on October 24, 2019. It has since been updated. 

IT Security Tips are a great way to help educate business owners and their employees about how to avoid becoming a target of a cybercrime. The devastation can be brutal, and believe us, you do NOT want to fall victim.

Take a peek at these IT Security Tips below. They are helpful and good to know.

IT Security Tip #1: Three rules to keeping your data safe in the cloud

If you’re using any kind of cloud application (and these days, who isn’t?), you are right to be concerned about data privacy and security. The company hosting your data is ultimately responsible for keeping hackers out of THEIR network, but most cloud breaches are due to USER ERROR. So it’s important that you, the user, are being smart about security. Here are a few things you can easily do to improve security in the cloud:


  1. Maintain a STRONG password of at least eight characters with both uppercase and lowercase letters, numbers and symbols. Do NOT make it easy, such as “Password123!” While that technically meets the requirements, a hacker could easily crack that.
  2. Make sure the device you’re using to access the application is secure. This is an area where you need professional help in installing and maintaining a strong firewall, antivirus and spam-filtering software. Don’t access your cloud application with a device you also use to check social media sites and free e-mail accounts like Hotmail.
  3. “Reverse”-backup your data. If the data in a cloud application is important, make sure you’re downloading it from the application and backing it up in another safe and secure location. That way, if your account is hacked or the data is corrupted, you have a copy.

IT Security Tip #2: The no. 1 threat to your security is…

YOU! And your employees. Like it or not, human beings are our own worst enemies online, inviting hackers, viruses, data breaches, data loss, etc., through the seemingly innocent actions taken every day online. In most cases, this is done without malicious intent – but if you as a manager or owner aren’t monitoring what websites your employees are visiting, what files they’re sending and receiving, and even what they’re posting in company e-mail, you could be opening yourself up to a world of hurt. 

That’s because employees’ actions can subject the company they work for to monetary loss, civil lawsuits, data theft and even criminal charges if they involve disclosure of confidential company information, transmission of pornography or exposure to malicious code.

One thing you can (and should) do is configure your firewall to document and monitor which websites users are visiting. Almost all enterprise-level firewalls have this ability built in; you simply need to configure it and monitor the reports (something we can certainly help you with). But it’s up to you to set the rules, write it into an Acceptable Use Policy (AUP), TRAIN employees on what is and isn’t acceptable and then get them to sign the AUP.

IT Security Tip #3: Do you allow guests to access your WiFi network?

Do you have guest access on your company WiFi network? Or do you simply give out the same password that your employees use? If you give out your password, you’re practically opening the door for anyone to come in and steal private information, infect your private computers and even steal customer credit card data if you are processing them over the same Internet connection.

The key to providing free guest WiFi access is in segregation and security. Your WiFi guests need to be completely isolated and segregated from your private network. Your guests should not be able to reach your internal computer network, credit card terminals or other network-connected devices.

NEW! Extra IT Security Tip! Work computers and devices are only for ONE thing…

That is, WORK! Never mix personal web surfing and social media with company devices. If you want to check your Hotmail account or Facebook page, do it during your lunch break and on YOUR personal device. Over 600,000 Facebook accounts are hacked every day. If you’re using a company device to access a compromised account, you’re opening up a door to a hacker who can then get into your company’s network via your e-mail or PC. Bottom line, don’t use company PCs, devices, phones or Internet for PERSONAL use.

 

Interested in more tips? Sign up for our weekly Cyber Security Tips today and receive a tip every week directly to your inbox. Click  HERE  to sign up!

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Risk Assessments and Vulnerability Audits One of the first steps in strengthening your cybersecurity strategy is understanding where your business is most vulnerable. IT support teams conduct risk assessments and vulnerability audits to identify potential weaknesses in your network, applications, and infrastructure. These assessments provide a clear picture of your business's risks, enabling you to take targeted action to mitigate those risks. 2. Implementation of Security Protocols Once vulnerabilities are identified, IT support services implement security protocols tailored to your business’s needs. This may include: Firewalls and Intrusion Detection Systems (IDS): Establishing barriers that prevent unauthorized access to your network. Data Encryption: Ensuring that sensitive data is encrypted in transit and at rest, protecting it from cybercriminals. 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